Privacy Policy
Last Updated 10 June 2024
AHFE INTERNATIONAL CONFERENCE SERIES PRIVACY POLICY
This Privacy Policy (hereinafter referred to as
"Policy") of the AHFE International Conference series:
AHFE/IHSI/IHSED (hereinafter referred to as "AHFE") explains the
practices regarding the collection of personal information when
you use the AHFE website and services. This Policy also explains
practices regarding personal information obtained from sources
other than the AHFE website, such as written, verbal and email
communications.
Please read this Policy carefully before submitting any personal
information to the AHFE.
COLLECTION OF PERSONAL INFORMATION
AHFE collects personal information that you provide to us. In
addition to any other information you may choose to provide to us,
collected personal information may include your title, name,
affiliation and contact address.
HOW AHFE USES YOUR COLLECTED PERSONAL INFORMATION
We use your personal information to provide AHFE services such as
newsletters, promotions of Conference events and featured
specials, etc., in the context of the AHFE Conference series, via
email, or post. We do not share, sell or rent your personal
information to any third party.
PERSONAL INFORMATION FROM CHILDREN
We do not knowingly collect personal information from individuals
under 16 years of age. As a parent or legal guardian, please do
not to allow your children to submit personal information without
your permission.
SENSITIVE INFORMATION
The term "sensitive information" refers to information related to
your racial or ethnic origin, political opinions, religion or
other beliefs, health, sexual orientation, criminal background or
trade union membership. We do not knowingly collect sensitive
information.
COLLECTION OF NON-PERSONAL INFORMATION
As with many other sites, our website uses "cookies" or other
technologies for a number of purposes, such as to allow our
websites and services to function correctly. Cookies, by
themselves, cannot be used to disclose your individual identity.
This information identifies your browser, but not you, to our
servers when you visit our website.
Cookies are actually a small data file sent from a server to your
web browser or mobile device that is stored on your browser cache
or mobile device. There are ways you can control your cookies
preferences and set whether you want to accept or reject cookies
(see what your options are below). We use these tracking
technologies for a few general purposes like:
• To allow our website and services to function correctly.
• To understand how our website is functioning and to inform any
improvements in performance and our services.
You can change your web browser’s settings to
reflect your cookie preferences. Use these links to find out more
information about cookie settings for these common browsers:
1. Chrome
2. Firefox
3. Internet Explorer
4. Safari
Just keep in mind that if you disable cookies there might be some
functionality that will not work or not operate correctly on our
websites and services.
LINKS TO THIRD-PARTY WEBSITES
The AHFE website contains links to third parties' websites. Please
note that we are not responsible for the collection, use,
maintenance, sharing, or disclosure of data and information by
such third parties. If you provide information on third party
websites, the privacy policy and terms of service on those sites
are applicable. We encourage you to read the privacy policies of
websites that you visit before submitting personal information to
them.
HOW TO ACCESS, CHANGE OR ERASE YOUR PERSONAL INFORMATION
If you have subscribed to the AHFE Newsletter, the information you
have provided to us may be accessed, reviewed and updated at any
time, through the AHFE website.
To the extent required by applicable law, you have the right to
ask for a copy of the information that we maintain about you and,
where appropriate, request that we update, correct, and/or
suppress personal information about you that we maintain in our
active database. We may not provide you with a copy of your
personal information if we have another legal reason not to do so.
In certain circumstances, you may ask for your personal
information to be removed from AHFE website and services. Unless
there is a reason that the law allows us to use your personal
information for longer, we will make reasonable efforts to comply
with your request.
In the above situations, we may only process your personal
information whilst its processing is restricted if we have your
consent or are legally permitted to do so, for example for storage
purposes, to protect the rights of another individual or company
or in connection with legal proceedings.
We will make all required updates, changes and deletions within
the time specified by the applicable law. Such requests must be
submitted by email to: privacy@ahfe.org or in writing to the
following postal address: AHFE Conference Administration P.O. Box
Louisville, KY, USA, Attn: Participant Privacy Department. To
protect your confidentiality, we can only respond to such requests
to the email address that you have registered or otherwise
provided to us. Please remember that if you make such a request,
we may not be able to provide you with the same quality and
variety of services to which you are accustomed.
PROTECTING PERSONAL INFORMATION
The AHFE will take appropriate measures to: (i) protect personal
information collected against unauthorized access, disclosure,
alteration or destruction, and (ii) keep personal information
accurate and up-to-date, consistent with applicable law.
We also seek to require our service providers to exercise
reasonable efforts to maintain the confidentiality of personal
information about you. Unfortunately, however, no security system
or system of transmitting data over the Internet can be guaranteed
to be entirely secure. In case that we notice any breach of
security, concerning your personal data, we will notify you as
soon as reasonably feasible. For your own privacy protection, we
encourage you not to include sensitive personal information in any
emails you may send to us. Please do not send credit card numbers
or any sensitive personal information to us via email.
RETAINING PERSONAL INFORMATION
We retain personal information about you for the period necessary
to fulfill the purposes outlined in this Policy.
OPT OUT OPTION
If you have given us your contact information, we may want to
inform you about our services or invite you to AHFE Conference
series events, by email, telephone or post.
If you prefer not to receive promotional materials from us
pertaining to the AHFE Conference series, you may change your
preferences at any time by: (i) sending us an email to
privacy@ahfe.org or (ii) using the unsubscribe procedure in the
email you receive from us.
We will update your preferences as soon as reasonably practical.
POLICY MODIFICATIONS
We may modify this Policy from time to time. When we make material
changes to this policy we will post the revised policy on the
homepage of our website. You can tell when this Policy was last
updated by looking at the date at the top of the Policy. Any
changes to our Policy will become effective upon posting of the
revised Policy on the website. Use of the AHFE website following
such changes constitutes your acceptance of the revised Policy
then in effect.
ADDITIONAL INFORMATION
If you have any questions or you need additional information about
this Policy or how the AHFE processes your personal information,
please contact us by email to: privacy@ahfe.org
Adherence to GDPR
The AHFE International News (AHFE and Affiliated
Conference News), distributed through email, is a newsletter that
provides information about the AHFE International Conference
Series, book reviews, news from the field of AHFE, as well as
links to interesting articles and other conferences.
If your email address is included in our AHFEI News email list and you wish to maintain your subscription, no action is necessary. Please note that you can unsubscribe at any time through the option available in each email sent to you.
You are kindly asked to review our Privacy Policy, as it has been
recently updated in response to the GDPR.